The funding pipeline, a budget per line, expenses with a document reference and a calendar of reporting deadlines — in one place, from the Plus plan.
A funded project lives in three places at once: the agreement in a folder, the budget in a spreadsheet and the expenses at the accountant. When the reporting deadline arrives, someone spends a week rebuilding the figures. 4ong keeps the project in one place: the funding pipeline, the budget broken down per line, the expenses recorded against the right line with a reference to the supporting document, and the reporting calendar with deadlines. It is a register, not a report generator: 4ong does not track project indicators and does not produce the report for the funder — it gives you the figures and the deadlines, and you write the report. The module is available from the Plus plan.
A funder does not ask how much you spent, but how much you spent on each approved line. In 4ong the project budget is entered per expense line — staff, travel, equipment, subcontracting, indirect costs, as the funder approved them — and every recorded expense is allocated to a line. Consumption shows on each line against the planned amount, so overruns are noticed in the month they occur rather than at final reporting, when they are hard or impossible to fix.
Every funding agreement comes with its own calendar: an interim report at six months, a financial report at the end, reimbursement claims at fixed intervals. When the organisation runs five projects with five different funders, that calendar becomes the most common source of emergencies. In 4ong the deadlines sit in the project’s reporting calendar, and an in-app alert tells you when a report is coming due. The alerts are in the app — 4ong sends no e-mails or SMS.
For the financial report you already have the figures: the expenses allocated to budget lines, against the approved budget. Each expense carries a reference to its supporting document — a text or a URL pointing to where you keep it — so at an audit or a funder check you know straight away where the original is. 4ong has no file upload and does not generate the narrative or financial report: you write the text, starting from the figures in the panel.
The projects module holds the pipeline, the budget per line, expenses with a document reference and the reporting calendar, and the number of open projects depends on the plan. It does not hold project indicators, does not receive uploaded files, does not generate reports for the funder and does not replace accounting: double-entry bookkeeping stays with your accountant or their software. If you only need a clear record of the budget and the deadlines, that is exactly what it does.
Yes. Each project has its own budget and its own reporting calendar. The number of open projects depends on the plan: 5 on Start, 20 on Plus, 80 on Pro and 300 on Premium.
The budget is entered on the lines approved by the funder, and each expense is allocated to a line. You can see the amount spent on each line against the planned one.
No files are uploaded to 4ong. Each expense carries a document reference — a text or a URL — and the originals stay in the organisation’s archive, where you can find them straight away during a check.
No. 4ong keeps the figures (budget per line, expenses) and the reporting deadlines, but does not produce the narrative or financial report and does not track project indicators. You write the report with the data from the panel.
Yes, through in-app alerts calculated from the project’s reporting calendar. No e-mails or SMS are sent.
No. The module keeps the project’s operational record, and double-entry bookkeeping stays with the accountant or their software.
From the Plus plan, together with grant tracking. The limit on open projects grows with the plan: 5, 20, 80 and 300.
A budget per line, expenses with a document reference and reporting deadlines with in-app alerts — a clear record, from the Plus plan.
