What documents and fees are required to amend an association's statute?

This page covers private-law associations and foundations under GO 26/2000 — not homeowners' associations, which follow Law 196/2018. Amending goes through the general assembly and an application to the court.

Short answer

A statute amendment is decided by the general assembly and entered in the Register of Associations and Foundations at the court of the registered office.
The file holds the application, the assembly decision in certified copy, and the amending deed and registration certificate in original.
The court stamp duty for the amendment application is 100 lei.
If the name changes, add the name-availability proof from the Ministry of Justice, at a 36 lei tariff.
The amendment takes effect from the date of entry in the register, not from the date of the assembly.

What the law says

GO 26/2000 art. 21 para. (2) letter f): amending the statute belongs to the general assembly.
Art. 33 para. (1): the amendment is made by entering it in the Register of Associations and Foundations, with art. 8-12 applying.
Art. 33 para. (2), as amended by Law 276/2020: decisions are filed as copies certified true to the original, not notarised.
Art. 34: the same rules apply when a foundation amends its statute.
Order of the Minister of Justice no. 954/C/2000, art. 8 para. (1): amendments take effect on entry in the special register.
GEO 80/2013 art. 12 letter c): the application to amend the constitutive acts is charged 100 lei.

The steps, in order

Convene the general assembly as the statute requires; it may also be held electronically.
Adopt the amendment decision and empower through it whoever files the documents.
Draft the amending deed, carrying the changed articles of the statute.
For a name change, request the availability proof for the new name; it is valid for 6 months.
File with the court the application, the decision in certified copy, the amending deed and the registration certificate in original, and pay 100 lei.
The judge checks legality within 3 days of filing and orders the entry by interlocutory ruling, with a 5-day appeal term.
The court then completes the registration certificate ex officio with the new name, office or duration.

Practical examples: the real costs

A name change: 100 lei plus 36 lei for the availability proof, so 136 lei; extending the reservation costs 18 lei.
No notary fee arises: notarial form stays mandatory only for a contribution of immovable property.

What needs the court and what is only notified

The court sees any change to a statute element: name, office, purpose, duration, patrimony, powers of the bodies.
A change of office may be decided by the board, if the statute expressly allows it, but the application still goes to court.
Beneficial-owner data changes are declared to the Ministry of Justice in 30 days, except for associations of natural persons whose beneficial owners are named in the statute; a missing declaration costs 200 to 2,500 lei.
Tax registration data is updated with ANAF in 15 days, through the amendment statement.

Common mistakes

The homeowners' association procedure is used instead: it comes from Law 196/2018, needs half plus one of the owners and is registered “without other formalities”.
The assembly decision is taken to a notary, although since 5 December 2020 it is filed as a certified copy.
An addendum to the articles of incorporation is drafted, although an association no longer has one separate from the statute.

How 4ong helps

Keeps the statute, the amending deeds and the court rulings in one place, with the date each takes effect.
Keeps the member register current, so the assembly decision starts from the correct list of members.
4ong neither files the documents nor drafts the amending deed: it keeps the records they come from, hosted in the European Union under GDPR.