Every project with its funding source, a budget per eligible expense line, its reporting deadlines and reports built from the data already entered.
A funded project lives in three places at once: the agreement in a folder, the budget in a spreadsheet and the expenses at the accountant. When the reporting deadline arrives, someone spends a week rebuilding the figures and checking which expense was eligible. 4ong keeps the project in one place: the funder and the agreement, the budget broken down per line, the expenses recorded against the right line, the activities and indicators committed to, plus the reporting calendar. The narrative and financial reports are built from the same data, so they are checked rather than reconstructed.
A funder does not ask how much you spent, but how much you spent on each approved line. In 4ong the project budget is entered per eligible expense line — staff, travel, equipment, subcontracting, indirect costs — and every recorded expense is allocated to a line. Consumption is visible in real time, with the amount left on each line, so overruns are noticed in the month they occur rather than at final reporting, when they are hard or impossible to fix.
Every funding agreement comes with its own calendar: an interim report at six months, a financial report at the end, reimbursement claims at fixed intervals. When the organisation runs five projects with five different funders, that calendar becomes the most common source of emergencies. In the platform deadlines sit on the project with an owner and an alert before they fall due, and the dashboard shows which report is coming up next.
The financial report is built from the expenses already allocated to budget lines, and the narrative one starts from the activities carried out and the indicators committed to, with their status. Because both come from the same source, the figure in the narrative report and the one in the financial report no longer contradict each other. Supporting documents stay attached to the expenses, so at an audit or a funder verification the file is reassembled in minutes.
Many grants require an own contribution, and part of it can be covered by volunteer work recognised as an in-kind contribution. Because volunteer hours are logged on activities tied to the project, the contribution is calculated from real data rather than an estimate at the end. The rest of the co-financing — gifts earmarked for the project, sponsorships, own revenue — is tracked separately, so you always know how much is still to be covered.
Yes. Each project has its own funder, agreement, budget and reporting calendar, and the portfolio view shows budget execution across all active projects.
The budget is entered on the lines approved by the funder, and each expense is allocated to a line. The platform constantly shows the amount spent and the amount remaining on every line.
Yes. Each expense can carry its supporting documents, so the reporting file can be reassembled quickly during a verification.
From the hours logged on activities tied to the project. Because logging happens per activity, the contribution comes from real data rather than an estimate made at the end.
Yes. Deadlines sit on the project with an owner, and the dashboard shows the reports coming up in the next period.
No. The report is built from the project’s operational records and reconciled with the organisation’s accounting, but double-entry bookkeeping stays with the accountant or their software.
Yes. There is a portfolio view with active projects, budget execution and the committed indicators, suited to board meetings.
A budget per line, expenses with attached documents, deadlines with an owner, and reports built from data rather than memory.
